· Use the active voice. Employ the elements of good Army writing. Don’t use a big word when a small one will do; avoid run-on sentences.
· Do not overstate and do not overwrite. Like all military matters, do — or in this case, say — what has to be said and move on.
· Speak to the audience of your executive summary. If your report is for high-ranking officers or NCOs, it requires a more formal tone than if the report is to be read by privates.
· Write a thesis statement that addresses the major thrust of the executive summary. Rather than quietly wading in, drop the bombshell and get the reader’s attention in the first sentence of the executive summary.
· Leave your executive summary for at least 24 hours and then edit it for typing and grammar mistakes. Read the summary aloud and assess it for proper military tone.
a. AR 25-50, Preparing and Managing Correspondence.
b. DA Memo 25-52, Staff Action Process and Correspondence Policies
c. AG School Effective Writing Handbook.
Tags: military executive summary
DTG: P 181732Z OCT 12
THIS MESSAGE HAS BEEN SENT BY THE PENTAGON TELECOMMUNICATIONS CENTER ON BEHALF OF
HQDA DCS G-4 WASHINGTON DC //DCS/G-3/5/7//
SUBJECT: HQDA EXORD 10-13 ISO THE HQDA FY13-15 ACTIVE COMPONENT MANNING GUIDANCE
REF/A/(U)/ AR 220-1, ARMY UNIT STATUS REPORTING (USR) AND FORCE REGISTRATION –
CONSOLIDATED POLICIES, 15 APRIL 2010 . A military executive summary
REF/B/(U)/ AR 525-29, ARMY FORCE GENERATION (ARFORGEN), 14 MARCH 2011
REF/C/(U)/ AR 614-30, OVERSEAS SERVICE, 30 MARCH 2010
REF/D/(U)/ AR 614-100, OFFICER ASSIGNMENT POLICIES, DETAILS, AND TRANSFERS, 10 JANUARY 2006
REF/E/(U)/ AR 614-200, ENLISTED ASSIGNMENTS AND UTILIZATION MANAGEMENT (RAPID ACTION
REVISION (*RAR) 002, 10/11/2011), 26 FEBRUARY 2009
REF/F/(U)/ DA PAM 220-1, DEFENSE READINESS REPORTING SYSTEM-ARMY PROCEDURES, 16
NOVEMBER 2011 . A military executive summary
REF/G/(U) DA PAM 611-21, MILITARY OCCUPATIONAL CLASSIFICATION AND STRUCTURE, 22 JANUARY
REF/H/U)/ ARMY FORCE GENERATION (ARFORGEN) SYNCHRONIZATION BOARD (ASB) CHARTER
ESTABLISHED, 13 OCTOBER 2009
REF/I/(U)/ ARFORGEN SYNCHRONIZATION ORDER (ASO) 2012, 5 MARCH 2012
REF/J/(U)/ ARMY TRAINING AND LEADER DEVELOPMENT CONFERENCE, DEC 2011
REF/K/(U)/ FORCES COMMAND (FORSCOM) MODULAR FORCE COMMAND AND CONTROL (C2) EXECUTE
ORDER (EXORD), 30 JULY 2010
REF/L/U)/ GLOBAL FORCE MANAGEMENT (GFM) RISK ASSESSMENT, 5 FEBRUARY 2011
REF/M/(U)/ GUIDANCE FOR THE EMPLOYMENT OF THE FORCE (GEF) FY2010-2015, 9 APRIL 2011
REF/N/(U)/ HEADQUARTERS DEPARTMENT OF THE ARMY (HQDA), ACTIVE COMPONENT (AC) MANNING
GUIDANCE FOR FISCAL YEAR (FY) 2011, 17 DECEMBER 2010
REF/O/(U)/ HQDA, EXORD 185-11, REDUCTION OF NON-DEPLOYABLES, 22 APRIL 2011
REF/P/(U)/ INTEGRATED REQUIREMENT PRIORITY LIST (IRPL), 13 APRIL 2012
REF/Q/(U)/ JOINT STAFF J-33: GLOBAL FORCE MANAGEMENT ALLOCATION PLAN SOURCE (GFMAP)
PLANNING ORDER (PLANORD), 11 MARCH 2011
REF/R/(U) SECARMY MEMORANDUM (4 AUGUST 2011) AND ALL ARMY ACTIVITIES (ALARACT) 298/2011,
ARMY DEPLOYMENT PERIOD POLICY
REF/S/(U) ASSISTANT SECRETARY OF THE ARMY (MANPOWER AND RESERVE AFFAIRS) (ASA (M&RA))
MEMORANDUM, SUBJECT: ENLISTED INVOLUNTARY EARLY SEPARATIONS PROGRAM POLICY
MEMORANDUM, 09 MAY 12
REF/T/(U) ALARACT 064/2011 (CORRECTED COPY), MILITARY OCCUPATIONAL SPECIALTY (MOS)
SUBSTITUTIONS FOR ALL UNITS, DTG 241145Z FEB
REF/U/(U) MILITARY PERSONNEL (MILPER) MESSAGE #11-004 ACTIVE ARMY (AA) STOP LOSS/STOP
MOVEMENT PROGRAM FOR UNITS SCHEDULED TO DEPLOY OCONUS IN SUPPORT OF OPERATION IRAQI
FREEDOM (OIF), OPERATION ENDURING FREEDOM (OEF), AND OPERATION NEW DAWN (OND)
ATTACHMENTS: ANNEX A: MANNING CATEGORIES WITHIN HQDA EXORD 10-13 ISO THE HQDA FY13-15
ACTIVE COMPONENT MANNING GUIDANCE
1.A. THE UNITED STATES REMAINS A NATION AT WAR. GLOBALLY ENGAGED AND REGIONALLY
RESPONSIVE, CONCURRENTLY THE ARMY IS IN TRANSITION AS WE REDUCE THE SIZE OF OUR ARMY IN
TOTAL PERSONNEL AS WELL AS IN FORCE STRUCTURE. IN FY13, THE ARMY WILL BEGIN THE INITIAL
STAGES OF A FORCE DRAWDOWN, END THE TEMPORARY END STRENGTH INCREASE (TESI), REDUCE THE
ACTIVE DUTY FOR OPERATIONAL SUPPORT (ADOS) PERSONNEL (ENDED BY FISCAL YEAR (FY) 2015),
REDUCE THE ARMY FORCE STRUCTURE (BASED ON TOTAL ARMY ANALYSIS (TAA) 14.1), AND BEGIN TO
ELIMINATE THE WARTIME ALLOWANCE (COMPLETED BY FY17) REDUCING OUR MANNING FLEXIBILITY
AND AFFECTING OUR ABILITY TO OVER MAN FORMATIONS.
1.B. CURRENTLY, THE ARMY HAS ENOUGH SOLDIERS TO FILL EVERY AUTHORIZATION IN THE
AGGREGATE; HOWEVER CHALLENGES SUCH AS GRADE AND MILITARY OCCUPATIONAL SPECIALTY (MOS)
SHORTAGES, UNPROGRAMMED/UNDOCUMENTED REQUIREMENTS, AND A GROWING MEDICAL AND
ADMINISTRATIVE NON-AVAILABLE POPULATION SIGNIFICANTLY IMPACTS THE ABILITY OF THE
PERSONNEL INVENTORY TO MEET SPECIFIC REQUIREMENTS. BASED ON THE CURRENT AND
FORESEEABLE CONDITIONS AND CONSTRAINTS, THE HQDA FY13-15 ACTIVE COMPONENT (AC)
MANNING GUIDANCE (MG) WILL USE THE FOLLOWING OBJECTIVES TO GUIDE IMPLEMENTATION.
1.B.1. FULLY MAN DEPLOYING UNITS IN SUPPORT OF (ISO) OPERATION ENDURING FREEDOM (OEF) AND
OTHER PRIORITIZED OPERATIONS.
1.B.2. IN COORDINATION WITH (ICW) CURRENT STRATEGY, ASSIGN PERSONNEL TO EFFECTIVELY ENABLE
ARMY UNITS TO ATTAIN THE REQUIRED COMBINED ARMS PROFICIENCY EARLIER IN THE TRAIN/READY
PHASE OF THE ARMY FORCE GENERATION (ARFORGEN) CYCLE.
1.B.3. INVEST TOP QUALITY OFFICERS AND NON-COMMISSIONED OFFICERS (NCO) IN THE
INSTITUTIONAL ARMY TO DEVELOP SOLDIERS IN DIVERSE AND BROADENING POSITIONS IN ORDER TO
(IOT) SECURE THE DEVELOPMENT OF TOMORROW’S ARMY.
1.B.4. SYNCHRONIZE THE PERSONNEL ASSIGNMENTS PROCESS WITH THE ARFORGEN CYCLE AND WITH
ARMY PRIORITIES AS ESTABLISHED BY THE ARMY G-3/5/7 AND APPROVED BY THE ARMY SENIOR
1.C. THIS MANNING GUIDANCE SUPERSEDES HQDA ACTIVE COMPONENT MANNING GUIDANCE FOR
2012, DATED 17 DECEMBER 2010 EFFECTIVE 2QTR, FY13.
SYNCHRONIZED WITH THE ARMY’S PRIORITIES.
3.A. INTENT. HQDA FY13-15 ACMG WILL RESOURCE THE ARMY WITH PERSONNEL IAW THE ARMY’S
PRIORITIES AS REFLECTED IN THE INTEGRATED REQUIREMENT PRIORITY LIST (IRPL) AND OTHER
PRIORITIES ESTABLISHED BY THE ARMY LEADERSHIP.
3.B. KEY TASKS.
3.B.1. MAN THE ARMY AND PRESERVE A HIGH QUALITY ALL-VOLUNTEER FORCE.
3.B.2. MAINTAIN END STRENGTH TO ENSURE THE INVENTORY MEETS FORCE STRUCTURE.
3.B.3. ALIGN MANNING LEVELS IAW THE ARMY’S PRIORITIES APPROVED BY THE ARMY SENIOR
3.B.4. PROVIDE MINIMAL MANNING LEVELS FOR ALL UNITS.
3.B.5. INCREASE PRECISION AND PREDICTABILITY IN MANNING.
3.B.6. ESTABLISH A FORMALIZED PROCESS FOR UNITS TO REQUEST CHANGE TO THEIR UNIT’S IRPL
PRIORITY THROUGH G-3/5/7.
3.C. CONCEPT OF OPERATIONS. BEGINNING 2QTR, FY13, THE ARMY WILL IMPLEMENT THE HQDA FY13-
15 ACMG. THIS NEW GUIDANCE WILL ALIGN MANNING LEVELS IAW ARMY PRIORITIES AS REFLECTED IN
THE IRPL AND OTHER PRIORITIES ESTABLISHED BY THE ARMY SENIOR LEADERSHIP. THE GOAL IS TO MAN
ARFORGEN FORMATIONS AT NOT LESS THAN P2 DURING THE RESET PHASE AND SUSTAIN FORMATIONS
AT NOT LESS THAN P1 DURING THE TRAIN/READY AND AVAILABLE PHASES. UNIT STATUS REPORTING
P-LEVEL RATINGS WILL BE USED TO DETERMINE MANNING EFFECTIVENESS AS WELL AS READINESS IN
DEPLOYING UNITS. UNITS WILL NOT BE MANNED ABOVE DESIGNATED LEVELS TO COMPENSATE FOR
3.C.1. THE IRPL SPECIFICALLY ALIGNS UNITS INTO THREE CATEGORIES (URGENT, ESSENTIAL, AND
IMPORTANT) AND SYNCHRONIZES THE PRIORITIES WITH THE DEPARTMENT OF DEFENSE’S FORCE
ALLOCATION DECISION MODEL (FADM).
3.C.2. THE HQDA FY13-15 ACMG COMBINES THE THREE IRPL CATEGORIES WITH TWO ADDITIONAL
CATEGORIES FOR A TOTAL OF FIVE MANNING CATEGORIES. THESE FIVE MANNING CATEGORIES ARE:
DIRECTED FILL FORCES, ARFORGEN FORCES, URGENT FORCES, ESSENTIAL FORCES, AND IMPORTANT
FORCES. EACH MANNING CATEGORY IS DESCRIBED IN DETAIL BELOW.
3.C.2.A. ARMY DIRECTED FILL FORCES CONSIST OF NON-ARFORGEN FORCES WITH A PRIORITY LEVEL
ESTABLISHED BY THE ARMY SENIOR LEADERSHIP. ARMY DIRECTED FILL FORCES WILL BE SUSTAINED AT A
SET MANNING LEVEL THAT RANGES FROM 90% TO 100% AGGREGATE FILL. THE GOAL IS BY NLT FY15 TO
APPLY GRADE METRICS TO THE ARMY DIRECTED FILL FORCES CATEGORY.
3.C.2.B. ARFORGEN FORCES WILL BE MANNED AT P2 DURING RESET PHASE AND SUSTAINED AT P1
DURING TRAIN/READY AND AVAILABLE PHASES. P1/P2 RATINGS CONSIST OF READINESS STANDARDS AS
OUTLINED IN AR 220-1 AND DEPARTMENT OF THE ARMY PAMPHLET (DA PAM) 220-1. UNITS
RETURNING FROM DEPLOYMENT 2QTR, FY13 AND LATER WILL TRANSITION TO THE NEW HQDA FY13-15
ACMG. UNITS WITH LATEST ARRIVAL DATES (LADS) WILL MANAGE NCOES THROUGH RESET AND
TRAIN/READY PHASES BALANCED AGAINST THE MISSION AND THE NEEDS OF THE SOLDIER.
COMMANDERS HAVE THE OPTION TO RELEASE SOLDIERS DURING ANY PHASE OF THE ARFORGEN CYCLE
TO EXECUTE PROFESSIONAL MILITARY EDUCATION (PME). DURING THE LAST SIX (6) MONTHS OF THE
AVAILABLE PHASE, COMMANDS CAN EXPECT SOLDIERS/LEADERS TO DEPART THE UNIT IOT EXECUTE
PME AND OTHER ASSIGNMENTS.
3.C.2.B.1. ALLOCATED FORCES CONSIST OF FORCES TRANSFERRED BY THE SECRETARY OF DEFENSE
(SECDEF) FROM ONE COMBATANT COMMANDER (CCDR) OR SERVICE SECRETARIES TO ANOTHER CCDR
FOR EMPLOYMENT; APPROVED IN THE SECDEF ORDERS BOOK (SDOB) AND DOCUMENTED IN THE
GLOBAL FORCE MANAGEMENT ALLOCATION PLAN (GFMAP).
3.C.2.B.1.A. ALLOCATED UNITS WITH LADS WILL BE MANNED AT P2 DURING RESET PHASE AND
SUSTAINED AT P1 DURING TRAIN/READY AND AVAILABLE PHASES WITH NO HIGHER THAN 105%
3.C.2.B.1.B. ALLOCATED UNITS WITHOUT LADS WILL BE MANNED AT P2 DURING RESET PHASE AND
SUSTAINED AT P1 DURING TRAIN/READY AND AVAILABLE PHASES WITH NO HIGHER THAN 100%
3.C.2.B.2. APPORTIONED FORCES CONSIST OF FORCES AND CAPABILITIES DISTRIBUTED AS A STARTING
POINT FOR PLANNING. APPORTIONMENT INFORMS A CCDR OF THOSE FORCES AVAILABLE FOR
PLANNING, BUT NOT NECESSARILY AN IDENTIFICATION OF THE ACTUAL FORCES TO BE ALLOCATED FOR
USE WHEN A CONTINGENCY PLAN TRANSITIONS TO EXECUTION.
3.C.2.B.2.A. APPORTIONED UNITS WILL BE MANNED AT P2 DURING RESET PHASE AND SUSTAINED AT P1
DURING TRAIN/READY AND AVAILABLE PHASES WITH NO HIGHER THAN 100% ASSIGNED STRENGTH.
3.C.2.C. URGENT FORCES CONSIST OF UNITS WITH A MINIMUM MANNING OF 100%.
3.C.2.D. ESSENTIAL FORCES CONSIST OF UNITS WITH A MINIMUM MANNING OF 90%.
3.C.2.E. IMPORTANT FORCES CONSIST OF UNITS WITH A MINIMUM MANNING OF 80%.
3.D.1. HQDA G-3/5/7.
3.D.1.A. MAINTAIN, PUBLISH, AND SERVE AS THE PROPONENT FOR AR 525-29, ARMY FORCE
3.D.1.B. UPDATE AND PUBLISH IRPL CHANGES, AS REQUIRED.
3.D.1.C. RECEIVE IRPL ADJUSTMENT REQUESTS FROM ACOM/ASCCS, AND STAFF THE REQUESTS
THROUGH ARFORGEN FORUMS FOR DECISION.
3.D.1.D. ICW HQDA G-1, PUBLISH ACM
. A military executive summary
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